Registering a company is the start, not the finish. Every year brings mandatory filings, renewals and requests — from the registry, the tax authority, the bank and the registered agent. Missing a single date can mean a fine, a frozen account or strike-off. That is why every international structure needs a corporate calendar — the foundation of our international support.
In short: gather every mandatory event for each company and country in one place, assign owners and early reminders, and keep proof of completion. A calendar only works if someone runs it.
What goes into the calendar
| Category | Example events | Consequence of missing |
|---|---|---|
| Registry | Annual return or confirmation statement, registration renewal | Fines, strike-off |
| Tax | Corporate tax returns, VAT, advance payments | Penalties, interest, audits |
| Accounting | Annual accounts, audit where mandatory | Fines, inability to file |
| Beneficial owners | Updates to the UBO register | Fines, banking problems |
| Banks and providers | Periodic KYC refresh, responses to requests | Restricted or closed account |
| Licences and contracts | Renewal of licences, address, agent, insurance | Loss of the right to operate |
How to build the calendar
- List all companies and countries. Including holdings, dormant companies and branches.
- Write down each company's mandatory events. With dates, frequency and the source of the requirement.
- Assign owners. Who prepares, who signs, who files — in-house or at a provider.
- Set reminders. 30, 14 and 3 days before the deadline, with escalation if the task is still open.
- Keep proof. Receipts, filing confirmations and letters in one archive.
Typical problems
- Only the accountant in one country knows the deadlines, and the knowledge leaves with them.
- A bank request lands in a mailbox nobody reads.
- A dormant company keeps accumulating obligations and fines.
- Filing documents are prepared on the last day.
Frequently asked questions
Do dormant companies need a calendar?
Yes. Even without activity a company has obligations to the registry and tax authority. If you no longer need it, close it properly.
Can the calendar be automated?
Partly: reminders, tasks and the archive are easy to run in a CRM or task tracker. But checking requirements and preparing documents still takes people. The system can be built as part of our CRM/ERP work.
What if a deadline has already been missed?
File as soon as possible, pay the penalty and, where possible, contact the authority to settle. The sooner you act, the smaller the consequences.
Want deadlines across all your companies under control? Send a request on the international support page and we will build a single calendar, assign owners and coordinate filings with local providers. Event documents are prepared under corporate documents.