In many countries you can now incorporate without ever visiting: documents are signed electronically or via a notary in your own country, and identity checks happen online. But "remote" does not mean "one click". Below is the step-by-step plan we follow for company registration for founders from different countries.
In short: first choose the country for your business goals, then pass founder checks, agree the name and articles, file the documents and, once incorporated, receive the pack you use to open an account and register for tax.
Step 1. Define the goal and the country
The country is chosen by goals, not by "low tax": where your clients are, whether licences are needed, where you will bank and what substance is required. If the answer is not obvious, start with jurisdiction selection — it costs less than moving the company later.
Step 2. Founder and director checks
Registered agents and providers must verify everyone who owns and manages the company. Usually required:
- passport and proof of residential address;
- sometimes a CV, a bank reference letter or proof of source of funds;
- for corporate shareholders — corporate documents and beneficial owner details.
Step 3. Name, structure and articles
- Check the name is available and agree backup options.
- Choose the legal form, share capital and shareholding split.
- Appoint directors and, where required, a secretary and local representative.
- Prepare the articles and founding resolutions.
Step 4. Filing and incorporation
Documents are filed with the registry. Timelines vary widely: in some countries incorporation takes days, in others several weeks, especially where a notary or paid-up capital is required before registration.
Step 5. What you receive after incorporation
| Document | Why you need it |
|---|---|
| Certificate of incorporation | Proves the company exists |
| Articles of association | Governance rules; banks and partners ask for them |
| Register of shareholders and directors | Proves ownership and authority |
| Registry extract | Current company details for third parties |
| Tax numbers | For invoicing and reporting |
Step 6. Account, tax, reporting
After incorporation the company needs a business account, tax registration (sometimes VAT too), an accountant and a calendar of mandatory filings. Missing annual filings leads to fines and even strike-off.
Frequently asked questions
Do I have to travel to the country?
In many jurisdictions, no. Sometimes a personal visit is needed for a notary or a bank — we confirm this before starting.
Does incorporation guarantee a bank account?
No. The bank decides separately, so choose the country and structure with the future account in mind.
How much does registration cost?
Support work, government fees and, where needed, a local agent or address. Our work starts from $450; fees depend on the country.
Ready to set up a company abroad? Send a request on the company registration page and we will check the route for your founders and activity, prepare the documents and handle filing. No promises of banking, tax or licensing outcomes — just a transparent procedure.