Price and package scope
| FORM / TIMELINE | Basic | Business | Premium | Turnkey |
|---|---|---|---|---|
| Poland Sp. z o.o.10–30 business days | from $1,800 | from $2,400 | from $3,300 | from $4,300 |
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Prices are in USD and do not constitute a public offer. Timing starts after KYC and receipt of correct documents. Before payment, we reconfirm government fees, delivery scope and the local partner's current tariff.
Poland Sp. z o.o.
Capital: PLN 5,000; not included in the service fee.
Basic — included
- Consultation, selection of a standard legal form and an initial activity-eligibility review.
- Name check, standard articles, founder resolution and registry forms.
- One founder, one director and standard UBO/PSC registration where it forms part of the process.
- Formation and the listed government fees, certificate and electronic corporate-document pack.
- A tax number where assigned automatically or expressly included in the selected option, plus a mandatory-filing guide.
- Preparation of the power-of-attorney text and instructions for notarisation, apostille or legalisation.
- Review of the executed power of attorney, founder-document preparation and local-representative filing work.
- Standard director, UBO and company tax-number registration where included in the ordinary route.
Paid separately
- —Share capital: it belongs to the company rather than being a service fee and is funded separately where required.
- —Notary work in the client's country, apostille or consular legalisation, non-standard translations and international courier.
- —Accounting, audit, annual filings, VAT and other tax registrations unless expressly listed in the package.
- —Licences, regulated activities, a physical office, visa/residence permits and mandatory local or nominee-director services.
- —Bank or payment accounts, Stripe/Wise/Payoneer and merchant onboarding. Application support never guarantees approval.
- —Actual notary, apostille/legalisation, POA translation and original-document courier costs are paid separately.
Business
Basic plus corporate email, a domain and Bank Application Support.
Premium
Business plus a website, bank business plan and three months of coordination.
Turnkey
Premium plus accounting launch, VAT where needed and an enhanced compliance scope. Final scope is confirmed separately.
Remote formation for residents and non-residents
Selected forms are available through S24/PRS, but e-signatures, PESEL numbers, notarial documents or a representative depend on the structure and owner status.
For a resident
- A resident with an eligible electronic signature can use the digital workflow and local identifiers.
- The local address, accounting, CRBR and tax registrations are arranged alongside incorporation.
For a non-resident
- A non-resident may be a shareholder/director, but signature method, PESEL, translations and notarial form are checked in advance.
- Banking depends on EU business rationale, local substance and source of funds; an account is not an automatic part of incorporation.
Important: a non-resident's right to own the company does not automatically grant a right to live, work or manage it from that country. Immigration, work permits, substance, effective management and tax residence are assessed separately.
REMOTE-PROCESS LIMITS
- S24 does not suit every bespoke structure; non-standard articles generally require a different process.
KYC/KYB and bank-onboarding preparation
PREPARATION / CONSISTENT PACK
We do not bypass compliance. We prepare one consistent pack in advance so the review can proceed with fewer avoidable loops and duplicate uploads.
Verification pre-check
- We pre-check passports, proof of address, the UBO chart, source of funds/source of wealth and translations before filing with the registrar or bank.
- We reconcile names, addresses, dates, ownership and signatures across forms to reduce repeat KYC/KYB requests and document returns.
- We prepare a clear description of the activity, markets, counterparties, expected turnover and economic link to the selected GEO.
Bank-ready onboarding
- Before applying, we match the company profile to a bank or EMI's eligibility criteria instead of sending the same pack to every provider.
- We assemble one bank-ready data room covering corporate documents, UBO/KYC, website, contracts, invoices, source of funds and transaction flow.
- We coordinate responses to compliance questions and help close legitimate requests quickly. Approval and timing always remain with the bank/EMI.
Timing depends on data completeness, business risk and provider workload. CrystalCore cannot guarantee an account, decision time or approval by any particular bank/EMI.
Who it suits
- IT, software, agencies and service companies with EU customers.
- E-commerce, import/export and projects with Polish staff or warehousing.
- Non-resident founders requiring a separate EU company and local infrastructure.
Main company types
- Spółka z ograniczoną odpowiedzialnością (sp. z o.o.), the standard limited-liability form.
- Prosta spółka akcyjna (PSA), a more flexible share-company form for selected startup scenarios.
- Spółka akcyjna (S.A.), the conventional joint-stock company for larger capital, regulated and public-market scenarios.
- Spółka jawna and spółka komandytowa, commercial partnerships with different allocations of partner liability.
- A branch of a foreign entrepreneur, a registered establishment of the overseas company without separate legal personality.
Founders, directors & address
- A sp. z o.o. may have one or more shareholders, but it cannot be formed solely by another single-shareholder sp. z o.o.
- The minimum share capital of a sp. z o.o. is PLN 5,000; it needs a management board with at least one natural person.
- A Polish registered office/address, PKD codes and an electronic filing channel are required; foreigners may need a PESEL and an accepted electronic signature.
- UBOs are disclosed to the CRBR; certain activities require permits, concessions or sector registration.
Documents & KYC
- A passport or other acceptable ID for every founder, director and ultimate beneficial owner (UBO).
- Proof of residential address, usually issued within the previous three months; the reviewing party sets the exact validity period.
- A transparent ownership chart through to natural persons and, for a corporate founder, its registry documents and authorised resolutions.
- A description of the product, markets, counterparties, expected turnover, source of funds and source of wealth, supported by evidence.
- Articles formed through the S24 template or an individual notarial deed, plus resolutions appointing the company bodies.
- Polish address, PKD, capital, shares, representation rules and service addresses for management-board members.
- For foreign corporate shareholders, current registry extracts, corporate approvals, apostille/legalisation and sworn translations as applicable.
Formation process
- Review ownership, activity, VAT/OSS, employees and licensing needs.
- Choose the S24 or notarial route and arrange the address, signatures and constitutional documents.
- File electronically with KRS and obtain NIP/REGON through the connected process.
- Complete applicable NIP-8, CRBR, VAT/ZUS registrations and prepare bank onboarding.
Indicative timeline
An indicative timeline is 1–3 weeks once signatures and documents are ready. The official target for a complete KRS application is 7 days, but notarisation, translations, VAT and banking extend the end-to-end process.
Tax overview
- The standard CIT rate is 19%; a 9% rate may apply to qualifying small/new taxpayers subject to limits and exclusions.
- VAT, withholding, transfer pricing and ZUS/payroll depend on operations, staff, group structure and counterparties.
- A Polish tax adviser must confirm the tax model and treaty eligibility; incorporation alone does not create a relief.
General overview, not personal tax or legal advice. Rules are rechecked before filing.
Banking & payment onboarding
- Banks request KRS data, articles, CRBR, UBO/director details, the Polish address, contracts, source of funds and expected transactions.
- A particular bank may require physical presence or a qualified e-signature; an account does not follow automatically from incorporation.
Annual obligations
- Full bookkeeping, annual financial statements and electronic filing with KRS.
- CIT/VAT/JPK and payroll/ZUS filings as applicable, plus timely CRBR updates.
- Corporate resolutions approving the accounts and maintenance of the address/e-Delivery channel.
Restrictions & risks
- A formal address without genuine substance can complicate VAT, bank KYB and tax-residence evidence.
- Foreign documents often require apostille/legalisation and sworn translation, affecting timing.
- Complex or regulated activities may require approvals before operations begin.
Scope of support
- Selection of sp. z o.o./PSA, coordination of the address, notary or S24 and preparation of the registration pack.
- KRS coordination and NIP-8/CRBR/VAT hand-off to local specialists.
- Bank KYB preparation and a compliance calendar; KRS, VAT-authority and bank decisions are not guaranteed.
The exact Basic scope and all exclusions are listed in the pricing section above. Non-standard structures and external costs are agreed before payment.
Official sources
Requirements checked on August 9, 2026. Before filing, we recheck rules, forms, fees and restrictions with the registration authority.
© 2026 CRYSTALCORE
SOURCES VERIFIED / August 9, 2026